floridaadministrative | IMSA Executive Assistant in Daytona Beach, FL

IMSA Executive Assistant

  • NASCAR
  • $50,510.00 - 74,510.00 / Year *
  • 257 FL-483
  • Daytona Beach, FL 32114
  • Full-Time
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IMSA a company within the NASCAR family is the exclusive strategic partner in North America with the Automobile Club de l'Ouest (ACO) which operates the 24 Hours of Le Mans as a part of the FIA World Endurance Championship. The International Motor Sports Association, LLC (IMSA) was originally founded in 1969 and owns a long and rich history in sports car racing. Today, IMSA is the sanctioning body of the IMSA WeatherTech SportsCar Championship, the premier sports car racing series in North America. IMSA also sanctions the Continental Tire SportsCar Challenge and the Mazda Prototype Lites Presented by Cooper Tires, as well as four single-make series: Porsche GT3 Cup Challenge USA by Yokohama; Ultra 94 Porsche GT3 Cup Challenge Canada by Yokohama; Ferrari Challenge North America; and Lamborghini Super Trofeo North America. For more information, visit www.IMSA.com. Follow us on FB www.facebook.com/IMSA, and Twitter @IMSA.



Job Description

IMSA seeks an experienced Executive Assistant to provide high quality administrative support to senior leadership; primarily supporting the President of IMSA, with support for the Vice President of Marketing and Vice President of Racing Operations when needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Manage incoming and outgoing phone and email communications; Maintain updated contact list
  • Schedule meetings, including but not limited to, attendee communication, meeting location and confirmations, food and beverage needs, audio/visual and IT support
  • Maintain travel profiles, book travel, manage arrangements
  • Create and edit reports, documents, and presentation materials
  • Plan and execute events for President, VP Marketing, VP Racing Operations, the department and business partners
  • Organize and maintain files
  • Assist with preparation of board, sponsor, promoter and internal presentations
  • Prepare and submit expense reports
  • Collaborate with other departments for special projects
  • Occasional travel to events is optional, not required

QUALIFICATIONS

  • Associate's degree (A.A.) or equivalent and 3-5 years of office administration; or equivalent combination of education and experience
  • Experience providing administrative support to executives
  • Advanced proficiency in Microsoft Office - Excel, Word, PowerPoint; Calendar management using Outlook
  • Demonstrated profiency writing executive correspondence using correct punctuation and English grammar
  • Ability to speak French or German helpful, but not required
  • Experience working with Shorts Travel Management or similar travel management company
  • Experience working with Concur or similar expense management program
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work

Apply Now!

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, sex, national origin, age, color, disability, religion, sexual orientation, genetic information, pregnancy, or any characteristic that is protected by law.

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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.